Documents Publication Management

Our client is an investment company that was erected by the Flemish Government. It provides funding for promising businesses, from the day they first open their doors, through their various growth stages and even on to operating internationally. The company implements projects that will improve wellbeing and prosperity in Flanders.

The Challenge

With our customer at the centre of large financial transactions, privacy and the handling of documents with high precautions and with the right sensitivity is paramount. In order to govern documents management with 3rd parties, the government imposes strict compliance measures.

The rules dictate that once the financing of projects has been approved by the internal committee, a set of official documents must be approved internally before they are shared with third parties’ stakeholders such as legal partners, financial institutions and customers.

Since this process was managed using mostly emails, it was cumbersome and prone to mishaps. Traceability was also a recurrent issue when audits were carried out.

The Solution

AMO designed a document publication management solution which plugs directly into our customer’s Document Management System (DMS) namely iManage.

The process starts from within the DMS where employees can easily submit documents for approval. The automated workflow is driven by the file sensitivity and category. The application allows the approval process to go through various layers and is directed to the right approvers dynamically. Once the approval process is completed, the files are automatically converted to read-only PDF documents and labelled as “ready to be published”.

With this solution, our customer enjoys the following benefits:

  • Compliant System: Any submission and associated data are recorded and traceable.
  • Efficient process: No errors or time wasted trying to find approvers and what the process is.
  • Smooth User Experience: Deep integration with the iManage product means the user does not need to leave their regular and well-known workspaces.

Our Services. Digital Automation Services Fit for Your Digital Automation Services

Advisory Services. We review your business management processes based on your goals, helping you develop a strategy that’s in line with your business change, process automation and CoE enablement. 

Solutions Delivery. We work in partnership with you to improve the status quo and to help you solve the challenges your business faces.

Managed Services. We are invested in your continued success, and so we offer ongoing support and maintenance for your digital automation ecosystem.

Our Technologies.

We are Certified Partners of both Nintex and UiPath.


A powerful low-code enterprise process automation platform to drive excellence across your company. Nintex allows you to quickly and easily manage, automate and optimise your business processes.


We use UiPath to automate specific work processes using software robots – known as robot process automation (RPA). This digital assistance frees employees from unnecessary and tedious manual tasks.